Scan Solutions

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Document Conversion

What is the cost of document conversion to CD-Rom?

The cost will depend on the type of conversion and retrieval scheme which best suits your needs. We can assist you in compiling a plan that meets your goals and budget. Please contact us for further detail at This e-mail address is being protected from spambots, you need JavaScript enabled to view it

Do you offer a searchable database of my documents?

Absolutely! You may search by either having your documents OCR'd (Optical Character Recognition) whereby each word becomes the "index" allowing you to search by keyword or part of a keyword (recommended for clean documents) or you may have the document manually indexed based using customized criteria. An example of this would be "file name" (Vendor), "invoice number", "date", etc.. This enables you to search your database with ease and confidence.

What file format are the scanned pages?

Scan Solutions offers many file formats, but we recommend black and white Group 4 TIFF or PDF for most document storage applications due to its wide support by software developers, small file size, and ability to store multi page documents in one file. Other image formats are available for full color or special applications, If you require a special format, just ask.

Do you OCR documents and convert them to MS Word, Excel and Access Format? What is the accuracy? How about accuracy and costs?


Scan Solutions offers paper document conversion to editable file formats such as word processing files, Excel or Access commonly called OCR or Optical Character Recognition. Accuracy is entirely dependent on the quality of the original. Claims by OCR software vendors for uncorrected documents are 99.7% accuracy with a high-quality original but expect average of 95-99% based on industry experience. A document produced by a laser printer or printing press with standard fonts on white paper is considered a high-quality original. Photocopies, fax, low-resolution printouts, documents with non-standard fonts such as script, and documents with poor contrast due to similar colors of paper and ink, are all considered low-quality for the purposes of OCR and will probably require manual processing to improve accuracy. We can provide either one-pass OCR processing on a scanned image without correction, or we can completely correct the OCR results.
 

Contact Us

Scan Solutions, your partner for document scanning, document management, and archiving.

Temple City:
(626) 855-3000